Library & Hub Policies

Policies & Procedures

Mission of the Library Displays and Exhibits Initiative

The mission of the Library Displays and Exhibits Initiative is to involve the college community in a visual learning experience based on these goals: 1) to increase interest in library materials and their use; 2) to provide supplemental library opportunities for intellectual and aesthetic discovery; and 3) to reflect the diversity of our curriculum, our culture, and our community. To this end, the MiraCosta College Library sponsors its own displays and exhibits and considers requests to provide temporary/rotating space for academic departments, student groups recognized by the college, individual faculty and students, and community members or organizations that wish to sponsor a display or exhibit.

Library Displays and Exhibits: Guidelines and General Information

Exhibitors must bear costs involved in planning and installing the exhibit. These would be nominal (e.g., paper or cloth background matting to enhance attractiveness of the display, explanatory captions).  In some cases such costs might be covered by departments or MCC organizations (Associated Student Government can be approached to co-sponsor some displays).  The library itself does not currently have a budget to subsidize these displays or pay for staff time to design and install them.

Most of our display cabinets and table cases in the Oceanside Hub have locks and are of museum quality, but they do not have alarm systems. Cases and cubes at San Elijo Hub have locks. Items which are especially sensitive to temperature change, daylight, and humidity variation should not be exhibited.  Neither discrete nor internal lighting is available. Electric power may be available near some cabinets, at both campuses.

Exhibitors must obtain, complete, and turn in forms for inventory and value-estimate of items to be displayed, responsibility waiver/hold-harmless agreement, and, where appropriate, proof of primary or supplemental insurance.

Prior to submitting a request, potential exhibitors are encouraged to peruse the layout and examine the cabinets and table cases at the Oceanside and/or San Elijo hubs.

Although protective magnetic stripes can be appended to some items, security risks must be considered for items exhibited on easels, especially if positioned outside the security gates (such as in the foyer or the upstairs balcony area at Oceanside).

Small displays or even single items are encouraged, as well as larger displays and exhibits.

  • Exhibits shall affirm the American Library Association’s Library Bill of Rights, which states "…library resources should be provided for the interest, information and enlightenment of all people of the community that the library serves."
  • Exhibits shall comply with campus policies on Freedom of Expression. Library Administration shall determine if a proposed exhibit is physically appropriate for the library setting.
  • Exhibit proposals will be kept on file in the Office of the Dean for Academic Information Services for a minimum of two years.
  • An application form should be obtained from the San Elijo Campus Librarian, the Circulation Desks, Reference Desks, or the Library web page (online form).
    • The form should be submitted at least two to three months in advance of the proposed date of the requested exhibit, ideally by September 15 and/or January 15 so that a schedule for each semester can be set up.
    • The application form should be returned to the Librarian in charge of displays and exhibits.
  • Once an exhibit proposal has been accepted, the individual/group will meet with the librarian coordinating the exhibits and displays to determine:
         Specific dates 
         Installation and removal schedule 
         Specifics about the exhibit items 
         Installation design
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